for Researchers & Teams

Zoom for SESYNC Teams

SESYNC can offer Zoom access, customization and technical support to help you get the most out of your virtual meeting. Start a discussion with SESYNC staff by emailing

What SESYNC Provides

Choosing a Level of Support

SESYNC can offer different levels of support depending on your team’s needs. Check out the decision tree below to see which tier of support is the best fit for your group.

Zoom Decision Tree


Meeting Roles

Everyone who participates in a Zoom meeting has different access to permissions for controlling the meeting. There is one meeting host at any time which by default is the person who scheduled the meeting. That person can transfer the host role and/or designate meeting participants as co-hosts who are able to manage participants, and/or monitor for non-verbal feedback in addition to the host. Everyone else is a guest. See a comprehensive table comparing roles on Zoom’s meeting role help page.



Commonly Used Zoom Features

Zoom’s special features could enhance your group’s meeting experience. Here are some of the most commonly used Zoom features by SESYNC teams and how they can be accessed during your meeting.

Screen Sharing

Breakout Rooms

If you have more than 8 to 10 participants in your meeting, consider using breakout rooms to facilitate smaller group discussions. You can either have a random or automatic assignment of n people to m rooms, or predetermine who goes to which room using the manual setting. This needs to be arranged by the meeting host (see description of roles above). The host can broadcast a message to all breakout rooms e.g. when to wrap up discussion, and can switch between breakout rooms.

See Zoom’s help page on breakout rooms for more information.

Breakout Rooms

Record Your Meeting

Use Zoom’s recording feature to record your meeting’s presentations and discussions in active speaker or gallery view. This is a great feature if you want to share meeting recordings with participants who might have been unable to join your call or just maintain records of your calls.


Zoom offers accessibility features that help to ensure your meeting’s content best fits the needs of all your participants.

Protect Your Meeting

Publicizing and sharing meeting links on social media can unfortunately invite unwanted participation by disruptive guests (i.e., “Zoombombing”). We therefore recommend only sharing the meeting link with invited participants. You can also protect your meeting by setting a meeting password and controlling screen sharing permissions. See these articles for more guidance on how to change your Zoom settings and protect your meetings:

More Tips and Considerations